Palo Alto Networks recently released a report with the rather dull title
The
Application Usage and Risk Report - Fall 2009 Edition.
Not the most riveting of names, but full of findings that serve as ammunition for the employee or social media consultant making the case for using social media tools in the workplace. In fact, consider the report a couple of clips of ammo, with backup weapons.
This report shows how employees in businesses actually use social media on an everyday basis, in real life. No speculation about what they might be doing--bandwidth (literal, not the figurative, mental kind) statistics are included for every social media tool measured.
Social media tools boost productivity
I'll give you the spoiler right up front:
Research from McKinsey & Company and the Association for Information and Image Management (AIIM) shows that companies are seeing measurable benefits from the use of Enterprise 2.0 applications and technologies. Specific benefits include an increased ability to share ideas, more rapid access to knowledge experts, and a reduction in travel, operations, and communications costs.
So there. Can we put to bed the idea that engaging in social media at work is a waste of time and get on with the business of collaborating now?
The report goes on to point out what most of us have been saying for months: that "the same applications used for social interaction are being used for work-related purposes." The lines between what is considered "professional work" and what is considered "personal interaction" are blurring. After all, most professional connections are personal. And client and customer relationships are based on engagement, both personal and professional. Wise enterprises will recognize the growing trend of work-life integration as well as the value of personal engagement and connections in the workplace and facilitate use of social media tools.
Lest you fear this entry will be a total social media love-fest, there was a word of caution in the report's findings. Many users of Enterprise 2.0 and collaborative tools aren't aware of the risks incurred in using them:
70% can transfer files, 28% are known to propagate malware, and 64% have known vulnerabilities
What are "enterprise 2.0" tools?
And if you're wondering, "Enterprise 2.0" in this case was encompassed a variety of applications and technologies, including everything from messaging to social networking to cloud-based productivity, collaboration, and conferencing. Here's a quick peek:
Did you notice that the most heavily-weighted applications weren't just social networking; they were collaborative. Of course IM, webmail and Twitter can be used to chat with your mom, but they are also valuable tools for collaborating with colleagues, consultants, specialists, experts and telecommuting coworkers with H1N1.
Most popular collaborative tools
What are the winning collaborative tools? Check out these stats on Sharepoint, Google Docs and Twitter:
- 91% of enterprise users reported using Sharepoint, up from 37% this spring
- 82% of enterprise users reported using Google Docs, up from 33% this spring
- 89% of enterprise users reported using Twitter as an IM application, up from 35% this spring
Bandwith for these apps grew 17-fold, 290% and 775%, respectively.
Additionally, engagement in all social networking sites shot up, with Facebook (not suprisingly) showing the most spectacular growth:
What does all this data mean?Employees are shifting from being consumers of data to active contributors. Instead of waiting for management to adopt new tools and tell them which word processing software is the official tool for the company, employees are being proactive. They are adapting tools they use to get things done in their personal lives to work, from checking Wikipedia instead of going to a dictionary to Twittering a specialist instead of asking the boss.
The report points out that almost all of these applications that have become such valuable tools for Enterprise 2.0 began as tools for personal use. The message here is that enterprise needs to rid itself of the bias for tools not specifically created for enterprise. Google Docs can be a powerful collaboration tool if organizations can shed the preconceived idea that free apps used to share grocery lists can also be beneficial in the workplace and boost productivity.
This is what I took away from the plethora of statistics in this report:
- Personal and professional are one and the same. Get over it.
- Consider personal use of new tools a beta-test of professional application.
What do you think?